Stressed lady

The top 5 most stressful things in events and how to combat them

If you’ve ever had the pleasure of organising your mum’s 60th birthday party or your best mate’s hen do, you’ll know that event management comes a close second to the stress of moving home or shopping on Christmas Eve.

We’ve compiled our top 5 most stressful things when it comes to events and how you can deal with them and sometimes completely avoid them altogether.

1) Shoe-string budget

We would all love a luxury lifestyle on pocket change but let’s go back to the real world. If you’ve got a shoe-string budget then you’re going to need to set expectations and plan your event in minute detail. You’ll need to spend a lot of time researching best deals and negotiate every item on your plan.

At Sleek Events, we’re lucky to benefit from bulk-buying discounts and preferred-client prices. Using an agency will come with a management fee but the savings you make elsewhere could make the fee pay for itself several times over.

2) Setting a date

People have such busy lives, one of the most challenging elements of an event project is getting agreement on the date. Your best bet is to set a date as early as possible and come to terms with the fact that not everyone will be able to attend.

We recommend sending regular event reminders including a physical “save the date” promotional item to ensure a good level of attendance.

3) Changing minds

When someone has an idea for an event and you know that they love the idea but their guests won’t, it can be a tricky conversation. Conducting research to back up the popularity of other options is a sure-fire way of convincing someone to reconsider – how great would it be to throw the event of the year?

Events usually have a desired outcome, more than just an objective to hold the event itself – generate enquiries for a product or become the favourite granddaughter. If you can prove your ideas will address these goals, you can influence change.

4) Last-minute requests

Whether the whole event is late in its inception or just one part of an event is changed at the eleventh hour, accommodating last-minute changes can throw you off balance. You can be the most organised person on the planet and the ideal choice to manage an event but there are plenty of people who are not!

If you take on an event, you need to be a ‘yes’ person with a little black book full of useful contacts to make things happen.

5) Supplier slip-ups

Ever got to the point where you think everything is on track and then something goes wrong and it’s completely out of your control? Technical issues are a common bug bear when one wire is plugged into the wrong socket or the electricity is cut off to fix something down the road.

At Sleek Events, we have spent the last few years assembling a core team of dependable suppliers. From lighting and sound specialists to freelance hostesses, our team are loyal to us because we are loyal to them. And in our time as event professionals, we’ve faced many situations which our suppliers have stepped up to provide a sensible alternative such as a vegan cupcake or a power generator!

Our top stressbusters

During an event project, our “must have” list will save you:

  • Spend at least 15 minutes a day exercising – your mind may be exhausted but if your body isn’t tired then you may find it difficult to…
  • Get a full night’s sleep, every night
  • Keep a note pad and pen handy at all times – once you’ve written something down, your mind will be clear to concentrate on the most immediate need
  • Download a calming app – the sound of waves on a beach or birds in the countryside – whatever will create a calming oasis for a timeout. We like Headspace for meditation made simple.
  • Make sure you have a friend on speed dial to vent your frustrations – and ideally, they will be someone who can offer suggestions to help
  • Don’t let an event overtake your personal downtime – if events isn’t your full-time job, use a local coffee shop as an office space and keep home for home life.

We’re hiring: Events Coordinator

Company Overview

Sleek Events is based in Richmond. We work with companies and agencies looking to outsource their event planning and organisation to an experienced partner. We also work with individuals needing support to organise something special for a loved one, anniversary or other celebration.

From exclusive private parties to globally-recognised exhibitions and conferences, we can handle the entire process for our clients, both in the UK and overseas.

www.sleekevents.co.uk

Responsibilities

The role will consist of, but will not be limited to, the elements outlined below.

Generic

  • Direct support to Event Executives and other senior members of staff as required
  • Creating templates for upcoming events & sponsor manuals
  • Help with shipping items, printing shipping labels & stock check
  • General office admin – including adding hostess & supplier directories

Events related

  • Venue and supplier related:
    • Research (including creating findings decks)
    • Negotiating
    • Venue only – site visits including site-visit reports
  • Propose new ideas to improve the event planning and implementation process
  • Assist with managing onsite production and clean up for events as necessary
  • Prepare onsite briefing documents for events including: running orders, run of show, hostess briefings, other supplier briefings
  • Print any documents needed onsite beforehand, including A3 floorplans
  • Packing of equipment needed for onsite
  • Event look & feel: investigating opportunities at venues, creation of look & feel deck
  • Build & breakdown of events as required
  • Supporting clients onsite at exhibitions, training days, etc
  • Booking of travel & hotels where necessary
  • Attending expos & FAM trips where relevant – followed by creating overview of key contacts, venues, etc
  • Coordinate appointments and site visits, as well as scheduling & researching events on the calendar
  • Sponsorship management:
    • Inbox management
    • Preparing of templates.

Benefits

  • Great office space in Richmond
  • Friendly, motivated co-workers in a fun office environment
  • Travel opportunities
  • Competitive salary

Application process:

Closing date for applications is Friday 8th December at 5.00pm

Interviews to take place week commencing Monday 18th December

Apply with your CV & covering letter to hello@sleekevents.co.uk

Job Type: Full-time

Salary: £19,000.00 /year

Luxury life, luxury events in Dubai and Abu Dhabi

Last week our Senior Events Manager, Rebecca Dare, was lucky enough to be invited to a Private MICE to Dubai and familiarisation visit in Abu Dhabi by Meetings & Incentive Forums. A week of luxury interspersed with networking and team building events helped Rebecca to compile the best of the best in luxury event opportunities to share with you.

First stop – Al Habtoor City

Al Habtoor City is Dubai’s first-ever integrated urban resort. Having left a somewhat cold and drizzly London, the sunshine reminded me why Dubai is such a popular resort all year round and has grown year-on-year in popularity as a corporate event destination too.

The Westin Dubai Al Habtoor City hosted two mornings of networking and was our base in Dubai. The 1,425 sqm Al Joud Ballroom is great for both work and private functions and the hotel can accommodate 1,200 guests within a range of meeting spaces including the ballroom.

You have no option but to eat well at the Westin Dubai with six dining options to choose from. The Seasonal Tastes restaurant was our favourite with a choice of international cuisines served buffet-style and so many stations there was never a need to queue – impressive considering the number of guests to cater for at breakfast!

An evening at the beach

Nikki Beach Dubai boasts panoramic views of Downtown Dubai and the cityscape, including the Burj Khalifa. Stunning enough in the day, this amazing venue is also open two nights a week – Thursdays and Fridays – and that’s when we were taken for dinner.

There’s an oversized leisure pool, swim-up bar, ultimate VIP cabanas, 4-tier shisha terrace and Nikki Privé, a lounge on the first floor. If you want to throw a lavish party, this venue should be on your go-to list.

A hard day’s networking… sort of

After our second morning of networking we visited the St. Regis Dubai for lunch in their ballroom. The hotel’s interiors are influenced by the beaux-arts architecture of the original St. Regis in New York, and accentuated by bespoke elements such as the grand staircase and carefully selected artworks dotted across the hotel. Yet another luxury venue to impress clients or private party guests, this hotel’s maximum group capacity for functions is 1,000.

The networking continued through to the evening at another St. Regis location, the St. Regis Dubai Polo Resort & Club, the brand’s first ever equestrian-inspired resort. This beautiful, Andalusian-style site has everything you’d expect – 800 sqm of banqueting space, meeting rooms, a ballroom for 220 guests, and spa – plus 25 residential villas and a polo academy. Our dinner and staff service was exceptional – something we had come to expect from the venues in Dubai.

Abu Dhabi beckons

Overlooking the Arabian Gulf and with breathtaking views of the cityscape, we based ourselves at the Four Seasons Hotel Abu Dhabi at Al Maryah Island. All their function rooms and two ballrooms have been thoughtfully designed to bring in natural light and are open to the waterfront. If we thought the service levels were impressive in Dubai, the Four Seasons’ service took an unbelievable step up!

If you’re looking for the ultimate in corporate events and team-building activities, then Abu Dhabi gives you the opportunity to work hard and play hard! We recommend the rock climbing and world’s fastest rollercoaster at Ferrari World, and the driving experiences at Yas Marina Circuit – the final circuit of the Grand Prix season. 

Yas Marina Circuit, Yas Viceroy Abu Dhabi Resort and Emirates Palace can cater for groups of up to 1,000 making them ideal for large-scale luxury conventions. At the Yas Viceroy, you can watch races and practices on a daily basis whereas the Emirates Palace is the place to stay if you want to stay in the same hotel as many of the world’s royal families!

And, if you want to take some time out from the excitement, Saadiyat Beach Club, nestled away on the island of Saadiyat, celebrates health and wellness in natural surroundings. Although, don’t stay too late unless you are feeling revitalised, the relaxing beach club transforms into a lively club venue.

Our final evening saved the best cultural experience until last. The Arabian Nights Village is in the heart of the Abu Dhabi desert. A must-see for intrepid travellers, family visitors and corporate guests alike, the traditional welcome of fresh cardamom-spiced Arabic coffee, dates and the fragrance of Bakhoor is blended seamlessly with the modern convenience of a concierge and Abu Dhabi-level service. We recommend a traditional camel trek or the more up-to-date quad biking experience through the desert dunes.

Be sure to behave yourself

Both locations have strict laws and crime levels are minimal, this does also mean that visitors must mind their behaviour – no lager louts and definitely no heavy (or even light) petting in public. This does mean you can put your bag down in a hotel without the fear of it being stolen – in fact, at the Four Seasons, our bags were given their own stools!

Join our team: PA, Office Manager & Events Assistant role

Job Description: PA, Office Manager & Events Assistant

Company Overview:

Sleek Events is based in Richmond. We work with companies and agencies looking to outsource their event planning and organisation to an experienced partner. We also work with individuals needing support to organise something special for a loved one, anniversary or other celebration.

From exclusive private parties to globally-recognised exhibitions and conferences, we can handle the entire process for our clients, both in the UK and overseas.

Role Overview:

We are looking for a switched-on, proactive person to help us with the smooth running of our office, supporting our founding director and her team of event professionals. You will need to have a can-do attitude with no task being too big or small.

Responsibilities:

  • Office Manager duties – responsible for keeping the office running smoothly with regular admin tasks such as restocking of stationery, working with a creative agency on company collateral, holiday tracking, office diary, utilities. This role also includes supporting our PR agency with ad-hoc PR and social media tasks e.g. providing photos, team whereabouts, relevant hashtags
  • Personal Assistant duties – managing diaries, scheduling meetings, booking travel, ad-hoc errands
  • Event Support duties – chasing suppliers, researching venues, site visits, internal events

This list is for demonstration purposes and is by no means an exhaustive list!

Required Experience, Skills & Attitude:

  • At least 1 year of experience in PA, office management and event support
  • Demonstrable experience with organisation, prioritisation and time management
  • Hot on diary management
  • Outstanding communication skills on the phone, in person and in writing
  • Strong written and spoken English
  • Must be driven to learn, work hard and adapt to fast-paced start-up culture
  • Highly motivated and enthusiastic
  • Ability to excel in a self-driven role

Benefits:

  • Great office space in Richmond
  • Friendly, motivated co-workers in a fun office environment
  • Travel opportunities
  • Competitive salary

Job Type: Full-time – 9am-5:30pm Monday-Friday, with some flexibility required for events support – starting on a 6-month contract with 3 month probation

Salary: £18,000.00 to £20,000.00 per annum depending on experience

Job Location: Richmond, London

To apply: Please send your CV and covering letter to hello@sleekevents.co.uk by 5pm on Tuesday 21st November.