If you’ve ever had the pleasure of organising your mum’s 60th birthday party or your best mate’s hen do, you’ll know that event management comes a close second to the stress of moving home or shopping on Christmas Eve.
We’ve compiled our top 5 most stressful things when it comes to events and how you can deal with them and sometimes completely avoid them altogether.
1) Shoe-string budget
We would all love a luxury lifestyle on pocket change but let’s go back to the real world. If you’ve got a shoe-string budget then you’re going to need to set expectations and plan your event in minute detail. You’ll need to spend a lot of time researching best deals and negotiate every item on your plan.
At Sleek Events, we’re lucky to benefit from bulk-buying discounts and preferred-client prices. Using an agency will come with a management fee but the savings you make elsewhere could make the fee pay for itself several times over.
2) Setting a date
People have such busy lives, one of the most challenging elements of an event project is getting agreement on the date. Your best bet is to set a date as early as possible and come to terms with the fact that not everyone will be able to attend.
We recommend sending regular event reminders including a physical “save the date” promotional item to ensure a good level of attendance.
3) Changing minds
When someone has an idea for an event and you know that they love the idea but their guests won’t, it can be a tricky conversation. Conducting research to back up the popularity of other options is a sure-fire way of convincing someone to reconsider – how great would it be to throw the event of the year?
Events usually have a desired outcome, more than just an objective to hold the event itself – generate enquiries for a product or become the favourite granddaughter. If you can prove your ideas will address these goals, you can influence change.
4) Last-minute requests
Whether the whole event is late in its inception or just one part of an event is changed at the eleventh hour, accommodating last-minute changes can throw you off balance. You can be the most organised person on the planet and the ideal choice to manage an event but there are plenty of people who are not!
If you take on an event, you need to be a ‘yes’ person with a little black book full of useful contacts to make things happen.
5) Supplier slip-ups
Ever got to the point where you think everything is on track and then something goes wrong and it’s completely out of your control? Technical issues are a common bug bear when one wire is plugged into the wrong socket or the electricity is cut off to fix something down the road.
At Sleek Events, we have spent the last few years assembling a core team of dependable suppliers. From lighting and sound specialists to freelance hostesses, our team are loyal to us because we are loyal to them. And in our time as event professionals, we’ve faced many situations which our suppliers have stepped up to provide a sensible alternative such as a vegan cupcake or a power generator!
Our top stressbusters
During an event project, our “must have” list will save you:
- Spend at least 15 minutes a day exercising – your mind may be exhausted but if your body isn’t tired then you may find it difficult to…
- Get a full night’s sleep, every night
- Keep a note pad and pen handy at all times – once you’ve written something down, your mind will be clear to concentrate on the most immediate need
- Download a calming app – the sound of waves on a beach or birds in the countryside – whatever will create a calming oasis for a timeout. We like Headspace for meditation made simple.
- Make sure you have a friend on speed dial to vent your frustrations – and ideally, they will be someone who can offer suggestions to help
- Don’t let an event overtake your personal downtime – if events isn’t your full-time job, use a local coffee shop as an office space and keep home for home life.